Skip to main content

What Exactly Is an All-In-One Printer and How Can It Streamline Your Office?

If you’ve ever printed a document to sign, only to then take a picture with your phone to upload or email it, you might need an all-in-one printer.

All-in-one printers combine the functions of many different devices (particularly printers, scanners, copiers, and fax machines), streamlining your business and saving you time and money in the process. In this guide, we’ll explore what an all-in-one printer is and the functions that enable these multifunction machines to streamline your office, as well as provide some tips for choosing the right multipurpose printer for your organization.

Combining Business Functions

All-in-one printers can help you accomplish what would otherwise require multiple devices. They streamline multiple functions for your office and are also called multifunction printers, or MFPs.

What is an all-in-one printer? An all-in-one printer usually performs some combination of the following features:

  • Printing. The main function of an all-in-one printer is printing. All-in-one printers typically offer a wide range of quality options in both color and black and white, and can usually perform duplex (double-sided) printing. Modern MFPs often allow users to print wirelessly from virtually any device over a network connection.
  • Copying. All-in-one printers include either a flatbed scanner, an automatic document feeder scanner, or both. All-in-one printers are powerful tools for making quick copies of physical documents, and MFP manufacturers optimize the form factor of their devices to maximize speed and quality, even at high volumes.
  • Scanning. Don’t need to print hundreds of paper copies? MFPs can also scan documents to store on a computer (often via Wi-Fi or USB connection), send them to Google Docs, route them to your existing document management software, or write them directly to a USB drive. This is useful if you want to digitize paper documents (like “wet signed” contracts with written signatures) or if you need to easily transmit a document without faxing it.
  • Faxing. Many all-in-one printers are still capable of sending and receiving faxes. You will need a phone line, so this feature has become less popular in the digital age, but it’s a useful utility for businesses of any size or even individuals to have at their disposal when the need arises.
  • Optical Character Recognition. Often sold as standalone software, Optical Character Recognition (OCR) algorithmically converts an image of text (like a scanned document) into digital text that’s machine-readable and editable. Some all-in-one printers include OCR capabilities built into the device, which allow you to input paper documents and output digital PDFs that include editable text.
  • Stapling, Hole Punching, and More. Some higher-end multipurpose printers include features like stapling, hole punching, folding, booklet making (a sequenced combination of stapling and folding), and saddle stitching. While these features are not standard for MFPs, they display the diversity and range of all-in-one printers available on the market.

While the features of all-in-one printers can differ, what they all have in common is that they replace the functionality of multiple devices, streamlining your office in the process.

Choose the Right All-In-One Printer for Your Office

Just as all-in-one printers can include a wide range of features, they can also come in a wide variety of sizes and forms. Choosing the right all-in-one printer for your office requires you to balance the needs of your organization with the needs of your space.

As you consider the features your office needs in an MFP, identify which features are your highest priorities. If speed is your main priority, you may want to shop for an all-in-one printer with a high ppm, or pages per minute. While lower-end home printers may only average 3 ppm, an all-in-one printer can print at 40-60 ppm (that’s one page per second), or even higher.


You should also consider your office’s quality needs. Modern-day printing technology has made high-quality printing accessible on even entry-level devices, but there’s a tradeoff between speed and quality, so keep in mind how you’ll use your all-in-one device. One major example of this tradeoff is color vs. black and white printing. While color printing tends to be more visually appealing, it also usually results in a slower ppm as compared to black and white.

Shopping for an All-In-One Printer

As you look for the right all-in-one printer, Plus Inc. is here to help.

We offer state-of-the-art multifunction printers and managed network solutions to help businesses streamline their offices and accomplish more with less.

What Causes Hard Drive Failure? (And How to Prevent It)

Hard drive failure can result in costly data loss and major disruption in your professional and personal life. Depending on whether the failure mode is logical or mechanical — logical failures consist of software-caused issues, while mechanical failures involve physical damage to critical components — recovering lost data from a failed hard drive can cost hundreds to thousands of dollars. Understanding the causes of hard drive failure and implementing strategies to prevent them will save you time and inconvenience down the road. This guide covers the most common hard drive failure modes and what you can do to avoid them. 

Common Causes of Hard Drive Failure

Here are the seven most common causes of hard drive failure.

1. Physical Damage

Physical damage is one of the leading causes of hard drive failure and can include everything from dropping your computer to exposing it to extreme temperatures or humidity. To avoid errant physical damage, handle your computer with care, avoiding knocks and drops. Ensure that your workspace is clean and stable. Keep your computer in a temperature-controlled and dry environment, away from extreme heat or cold sources like windows or heaters. 

2. Overheating

The hard drive can overheat and fail when a computer runs continually without adequate cooling. Overheating causes the hard drive’s mechanical parts to wear out faster and can damage sensitive electronic components. Always maintain proper ventilation for your computer, especially if you run it for extended periods. If necessary, use a cooling pad and regularly clean your computer to remove dust and debris that can block airflow.

3. Power Surges

Power surges or fluctuations can cause immediate and severe damage to your hard drive. Insufficient power levels can fry the circuit board, making your hard drive mechanically inaccessible. You can prevent power surge damage by using a surge protector or an uninterruptible power supply (UPS) to protect your computer from sudden changes in power. Additionally, you should avoid using your computer during electrical storms or unstable power conditions.

4. Mechanical Failure

Hard drives have moving parts that wear and tear over time. As these parts degrade, mechanical failures become more likely. While it’s difficult to anticipate mechanical failures — parts wear out eventually under any operating conditions — you can prepare for adverse events by periodically backing up your data. However, if you start hearing strange noises from your hard drive, like clicking or grinding sounds, it’s likely a sign of an impending mechanical failure and you should contact a professional immediately.

5. Corrupted Files

Corrupted files can cause logical hard drive failures. This typically happens when a computer is shut down improperly or malware infects the operating system. Always shut down your computer properly, using the operating system’s shutdown process. Keep your antivirus software up to date and regularly scan your computer for viruses and malware.

6. Manufacturer Defects

While less common, manufacturer defects can nevertheless cause hard drive failures. Typical defects include issues with the hard drive’s firmware or physical defects in the hard drive itself. Research and purchase warrantied hard drives from reputable manufacturers. If your hard drive fails unexpectedly soon after purchase due to a manufacturer defect, contact the manufacturer for possible solutions or replacements.

7. Software Errors

Occasionally software errors cause hard drive failures. These can be caused by bugs in the operating system, software conflicts, improper installations, or uninstalls that leave behind bad code blocks. Keep your operating system and software updated with the latest bug fixes and patches to avoid software issues. When you uninstall software, follow the appropriate steps and make sure to remove all components. If you notice recurring software issues, it might be worth reaching out to a professional for help.

Prevent Hard Drive Failure with Expert IT Services

It’s crucial to have an experienced IT provider who knows how to prevent hard drive failure. 

Plus Inc. is a trusted IT services partner with over 60 years of experience in providing value, expertise, and outstanding customer service. From managing your IT network to optimizing your office setup, our dedicated team of experts is ready to assist. 

To learn more, reach out to Plus Inc. today.

What Is an IT Disaster Recovery Plan (And Why Your Business Needs One)

In the second half of 2022, the global incident rate of ransomware attacks increased by 53%. As cybercrime targeting company data grows increasingly prevalent and sophisticated, businesses must consider how they would deal with a catastrophic data loss and formulate IT disaster recovery plans. 

What Is an IT Disaster and How Can You Plan for One?

Data has become the most valuable asset most businesses have, yet only 54% have plans in place that define how the organization would respond to sudden data loss. Depending on how an organization stores data, IT disasters can occur in many different ways:

  • Natural disasters such as fires or hurricanes that destroy on-premises hardware or cloud data centers
  • Cybercrime
  • Data migration failures
  • Power outages
  • Application failures
  • Conflict or political events

Each of these events can potentially cause organizations to lose all or parts of their data. Data losses for modern companies can be outright catastrophic, disabling operations, damaging revenue and reputation, and – in regulated industries – exposing companies to severe legal penalties for any compliance failures related to the disaster event. 

The Essence of an IT Disaster Recovery Plan

A disaster recovery plan (DRP) refers to a set of predetermined protocols for resuming work and mitigating losses in an unforeseen data loss incident. DRPs are an example of what businesses generally call a business continuity plan, applied specifically to operations and liabilities that depend on access to data. 

DRPs don’t necessarily ensure that a business will always recover losses incurred by IT disasters. However,  having plans in place enables organizations to respond more quickly and prioritize recovery tasks effectively. 

Components of an IT Disaster Recovery Plan

Writing an IT disaster recovery starts with a complete accounting of business processes and the kinds of data and applications they rely on for continuity. For each data source and application, there must be a recovery time objective (RTO) that defines losses and milestones for different disaster timelines. Outages in some systems will result in significant losses in days to weeks, others in hours to minutes. These timelines determine how much organizations should spend to reestablish different kinds of systems. 

Another critical DRP component is a system’s recovery point objective (RPO). When data losses inhibit operations, it isn’t always necessary to recover 100% of the lost data to resume work. RPOs describe the minimum age or quantity of files in a system that IT teams must recover to restart operations. While additional recovery past RPOs may still be important, focusing on operational minimums helps teams triage different needs in a disaster event. 

To define RTOs and RPOs, businesses must maintain detailed inventories of internal resources and assets. For most plans, these will include:

  • IT and human resources
  • Insurance policies
  • On-premises and cloud data storage 
  • Suppliers and service providers
  • Applicable compliance regulations

Kinds of Disaster Recovery Plans

Different businesses and IT environments require different kinds of DRPs. Here are some common types and their use cases. 

  1. Virtual DRP

Cloud-native organizations with little-to-no owned IT infrastructure can handle most disaster recovery through virtualization. With data backed up in multiple data center locations, cloud-native organizations can respond to events such as ransomware attacks or application failures very rapidly by setting up new virtual machines, containers, and application instances. Liabilities may still be a concern in these cases, but overall downtime will be minimal. 

  1. Data Center-Based DRP

Businesses that still significantly rely on locally owned IT hardware should always have cloud backups of necessary data in any case. Even if they can’t virtualize machines and applications, they can still ensure that critical data will survive all kinds of disaster events. 

Top-tier service level agreements (SLAs) from cloud storage services now provide data loss protections that are absolutely reliable for practical purposes. For example, Amazon Web Services’ S3 SLA ensures that data is stored in a minimum of three different geographic locations separated by at least 100 kilometers. The calculated reliability of these standards is 99.999999999% object durability and 99.99% availability. 

All businesses should leverage cloud storage services and institute monitoring programs to guarantee that data updates at regular intervals. 

  1. Network DRP

Recovering from damages to owned network infrastructure can be a slow and complicated process. Procuring and setting up the necessary hardware takes time and skilled IT labor. Nevertheless, businesses can reduce their recovery time for network events by pre-determining which suppliers to purchase hardware from and what outside services to contract. 

Holistic IT Solutions with Plus Inc.

Plus Inc. provides comprehensive remote and on-site managed IT services. Our services include support for computers, services, and networking devices. With options for ongoing remote monitoring in critical categories, Plus Inc. is an IT partner that ensures IT issues will cause minimal disruption to your daily operations.

To learn more, contact Plus Inc. today. 

Plus Inc. Awarded Dealer of the Year 2022 by ENX Magazine

Year Founded: 1958
President/Owner: David Carson
Number of Employees: 35
Primary Vendors: Konica Minolta, Ricoh, Canon, Microsoft, Dell, HP
Primary Solutions Offerings: Microsoft, PaperCut, DocuWare, SonicWall, Servosity, Trend Micro
Biggest Accomplishment of the Past Year: Plus Inc. saw its overall revenues soar by 18%, and two third-generation family members joined the ownership group.

The Plus Inc. team (from left): Lizzy Brown, Owner/Account Manager; Rob Bourguignon, IT Director; Christian Brown, Owner/Account Manager; Frank Gonzalez, Owner/Sales Director; David Carson, Owner/President; Kim Contestable, Office Manager; Curtis Arrowood, Service Director; and Chris Carson, Owner/Logistics

Why We Consider Plus Inc. Elite:

  • Marketing prowess. Community involvement is a pillar of Plus Inc.’s marketing strategy. It’s aligned with numerous non-profit organizations and local professional sports teams including the Greenville Triumph FC and the Greenville Swamp Rabbits of the ECHL. It also sponsors the 15,000 Bon Secours Wellness arena.
  • Growth sectors. The dealer enjoyed 30% net-new customer hardware placements over the last year, with additional growth in product and wide-format placements.
  • Local recognition. Plus Inc. was named Local Business of the Year by Fifth Third Bank and the Greenville Triumph.
  • One-stop shop. Being able to furnish all needs of the office—from managed IT to printers, MFPs, wide-format and production—and being family owned are two of the top value propositions

How Your Business Can Protect Itself Against Malware


With the development of technology, malware attacks are becoming more and more common for individuals and businesses. 

Since 2014, security breaches have gone up by 67% and only continue to climb. From client data breaches to substantial financial loss, cybercrimes can have dire repercussions for businesses in various industries of all sizes.

Malware attacks occur in a variety of forms, some of which you may be familiar with, like phishing and viruses. You can decrease the effect of these attacks on your company and safeguard your organization ꟷ and its data ꟷ from possible risks with enhancements in your cybersecurity.

Before diving deeper into the ways you can better protect your business, let’s first understand what malware is and the many forms in which cybercriminals attack.

What is Malware? 

Short for malicious software, malware is a program or software that infects users’ computers, causing damage to the hardware and software, and often disables the system entirely. Malware observes and records keystrokes, steals vital data, slows down systems, and spreads the infected software by infecting other systems.

Some of the most common types of malware you need to be looking out for are: 

  • Viruses
  • Worms (similar to viruses) 
  • Trojans
  • Spyware
  • Adware
  • Ransomware
  • Phishing 

Signs of a Malware Attack 

Generally, most people do not even notice they installed malicious software onto their computers, not until it’s too late. However, there are several obvious signs you can look for if you have fallen victim to an attack:

  • Computers run slower than usual, like taking longer to load webpages or applications
  • Systems constantly crash
  • An increased number of website pop-ups
  • Randomly disabled programs throughout your computer
  • New and unfamiliar programs get installed onto your computer
  • You notice new toolbars on your internet browser
  • You experience changes to your browser that you did not make 

If you discover that you or your company experiences a malware attack, immediately shut down everything. Disconnect from the internet, as well as any additional wireless functionality such as Wi-Fi or Bluetooth. That will help stop the spread of the malware.

5 Steps You Must Take to Protect Your Business from Malware

In 2020, there were 4.83 million distributed denial of service (DDoS) attacks by June of that year, according to Finance Online. These attacks continue to happen, and here are some steps you can take to protect your business from these and other malware attacks.  

1. Strengthen Password Protection

Make sure every staff member understands the significance of secure passwords. You can iterate this by implementing special character requirements and frequent password changes. An excellent way to secure your passwords is to use a password manager. Also, consider requiring multi-factor verification processes, which will only enhance your password protection. 

2. Deploy Security Software and Firewalls

Why is protecting your business from malware so crucial? 

Simple, having anti-virus, anti-ransomware, and anti-malware software in all your security systems is critical to protecting your business from malicious software threats. The software notifies you of any possible threats from suspicious websites. What can you do to remove malware from your system? 

Fortunately, security software can prevent, identify, and overpower any malware that may be infecting your computer.

Also, don’t think for one minute that, because you have a Mac, you are not susceptible to a malware attack. It isn’t only Windows and PC users that need to worry. Your Mac is not immune to malware.

3. Regularly Update Systems 

One of the primary methods used by cybercriminals to infect computers is through holes in the company’s software systems. The most suitable way to thwart these threats and prevent these attacks is by simply updating all your systems regularly. Developers are constantly looking for ways to fix bugs and detect system vulnerabilities and weaknesses and correct any software problems.

4. Perform Regular IT Audits 

Performing regular IT audits for a deeper analysis of your company’s IT infrastructure will also help ensure that you know whether existing controls work efficaciously to safeguard your company’s data. Also, it will alert you of possible threats to your current computer system.

5. Protect Your Hardware

While you protect your software, do not make the mistake of forgetting about your systems’ hardware. Ensure that you have a robust set of security standards in place for your business to protect itself against any theft of the devices and data stored there. 

Small Business IT Solutions in a Simple, Straightforward Way

The threat of a malware attack is a concern that every organization must deal with every day. However, with the right precautions, you can guarantee that your company’s big data remains safe. When you integrate your IT infrastructure with Plus, Inc., you protect your business from malware attacks with our rich security features. 

Looking to protect your business from the devastating impact of malware? Contact us today to speak to one of our friendly professionals and let us know how we can help you with your IT services.

4 Reasons Why You Need Managed IT Services

In today’s demanding business world, one question you have to ask yourself often is: do I need managed IT services? When it comes to improving your business efficiency, the use of technology is the best enabler of success. However, implementing and maintaining the components of a modern IT system requires specific expertise in network configuration, cyber security, software administration, and much more. 

Read More

Is it time to upgrade your server security?

The world has seen a rapid digital ecosystem expansion across the board. Companies had to look for innovative ways to nurture the business while weathering unfathomable economic storms. At the same time, cybercriminals continue to evolve their threat tactics and exploit cybersecurity vulnerabilities in network security for financial gain. 

Read More